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Shortening End of Month Reporting for Controllers

How To Reduce End Of Month Close Time

Thu, Jun 09, 2016 @ 05:57 PM / 0 Comments / in Microsoft Dynamics AX, ERP Software, CustomerSource by Anita Smallwood

Are you a controller, and your end of the month (EOM) close sometimes requires working 32 hours straight? Or are you a CFO losing good employees because of brutal shifts like these, and lack of work-life balance? Some of the advantages of Dynamics AX include making your employees happier, and reducing turnover by making end of the month close processes more simplified and less time consuming. Dynamics AX can even be integrated into SAP if your parent company uses that for financials giving your manufacturing division AX’s flexibility (Note: An updated Nucleus Research report out July, 2016, says that 6 out of 10 customers would not choose SAP again). Manufacturers have unique and complex business requirements that aren’t well met by all ERP vendors. 

Dynamics AX customers have the ability to update the module access and the period status for more than one company at a time during the period end close process.

When the period ended in previous versions of AX, before 2012, you had to open each company, browse to the Ledger form, access the Ledger calendar and then update the module and/or period status. Having to repeat this process was very time consuming and there was no way to track or see what companies you had done already.

Dynamics AX Multi-Company Ledger Feature

Now, with the latest feature, the Ledger calendar form is available as its own menu item and is a multi-company form. It’s called "Ledger calendars" and is available under the Setup menu. Find the steps below to update the module access and time period status for several companies.  This feature turns your financial team from dreading EOM and instead becoming exemplary opportunity makers.

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Steps to Close The Month Easier

Dynamics AX Reduces End of Month Close Time

Open Ledger calendars:

  1. Pick the Calendar name and the year.
  2. Select the period needing change.
  3. Select all the companies at one time by choosing the check box next to Legal entities.
  4. Update module access.
  5. Pick the Application module and Access level.

Dynamics AX Reduces End of Month Close Time

Perform the same steps for the Period status, or pick and choose which companies to update, as the picture illustrates.

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 Lastly, flexibility in ERP, edit one company if desired, and pick the Period status or Module access, one at a time.

Dynamics AX Reduces End of Month Close Time

 
The Ledger Company form in Microsoft Dynamics AX saves time and makes the period close process faster and more efficient giving you and your controller a better work life balance. As a CFO, know that you can trust Microsoft, the most selected ERP vendor.  

Read next weeks blog delinating how Microsoft Dynamics AX business logic shortens EOM processes.

Clients First specializes in transforming businesses processes using ERP systems like Dynamics AX, NAV, and Acumatica. We are in the top 1% of (VAR) Value Added Resellers by implementing new technologies in innovative ways to make your work life easier. If you are interested in working with Clients First Texas or MN, please contact us at 800.331.8382 or email [email protected]. For our MN office contact, 877.428.7205 or email [email protected].

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Tags: Microsoft Dynamics AX, ERP Software, CustomerSource